Contra Costa Cycling Club Bylaws

1       Purpose The purpose of Contra Costa Cycling Club, referred to hereafter as “The Club”, is to encourage interest and participation in competitive and recreational cycling, and to promote safety, fitness and positive relations with the community.

2       Membership 2.1     Membership is open to any individual who supports the purpose of the team and helps promote club USAC races and events; any prospective members are subject to approval by the Executive Board (see Member Designation section below).
2.2     The Executive Board will determine membership dues and any associated fees annually.
2.3     Membership Quotas
2.3.1        The Executive Board will review and approve membership quotas annually.  Approval of new membership quotas will be conducted by a vote of a quorum of Full Members.  A majority vote of said quorum is required to adopt membership quotas.
2.3.2        In the absence of a quorum, the Executive Board may set membership quotas.
2.4     Membership Revocation
2.4.1        Membership of any member may be revoked by unanimous agreement of the Executive Board or three-fourths vote of the Full Membership of The Club.
2.4.2        Individual members may appeal membership decisions made by the Executive Board at a scheduled team meeting, or call a special team meeting.  When a quorum of Full Members is present, members can present the relevant facts and vote on whether to uphold or override the decision of the Executive Board. (Appealing members may not vote or be considered as part of the quorum). 2.5     Member Designation 2.5.1        There will be two categories of membership in The Club: Full Membership and Associate Membership.  Full Membership is intended for those members intent on racing regularly and who meet certain criteria set by the Executive Board.  The Club provides Associate Membership for those who choose not to race, who do not meet the requirements of a Full Member, or do not meet the criteria set by the Executive Board for Full Membership. 2.5.1.1.      Requirements 2.5.1.1.1.      Full Members must possess an appropriate racing license (USCF, NORBA, etc). 2.5.1.1.2.      Full Members must race (start/finish?) in a minimum number of USAC races each calendar year.  The Executive Board will determine this number annually. 2.5.1.1.3.      Full Members must participate in approved events promoted by The Club.  The Executive Board will approve the level of participation and the event. 2.5.1.2.      Full members are eligible for full team discounts, subsidies and reimbursements. 2.5.1.3.      Consideration for Full Membership may include, but is not limited to, submittal of a race resume and demonstration of relevant skills.  Full Members must be approved by a majority of the Executive Board. 2.5.1.4.      Associate Membership is open and available to individuals who choose not to race, or to individuals who cannot meet criteria for Full Membership.

3       Meetings and Decision Making

3.1     General team meetings including Full and Associate Members will be held twice yearly with monthly meetings scheduled as desired or necessary. 3.1.1        Any member in good standing may call for a special general meeting at which point the Executive Board will contact members and schedule such a meeting. 3.1.2        Members in good standing will, at a minimum: 3.1.2.1.            have satisfactorily met all of his or her financial obligations to The Club; 3.1.2.2.            be actively participating in Club events approved by the Executive Board. 3.2              The Executive Board will meet at least four times per year. 3.3              Motions and seconds applicable to concerns of the entire club may be put to a vote by any member in good standing. A quorum of the general membership must be present and a majority of said quorum is necessary to approve the motion. 3.3.1        Only Full Members may make motions and seconds pertaining to Full Membership matters.  A quorum of Full Members must be present and a majority of said quorum is necessary to approve the motion. 3.3.2        Any member may make motions and seconds pertaining to Associate Membership.  A quorum of the general membership must be present and a majority of said quorum is necessary to approve the motion. 3.4              Expenditures up to $250 require unanimous agreement by the Executive Board.  All cash outlays beyond this single limit must be approved by a majority of Full Members. 3.4.1        Race reimbursements are exempt from the Executive Board spending cap. 3.5              Except where otherwise noted, general issues may be decided by a majority vote of a quorum of the general membership of The Club.

4       Executive Board

4.1              Selections for the Executive Board shall be made annually and new officers installed by January of the next year. 4.1.1 Officers will be elected by a majority vote of a quorum of the membership of The Club. 4.2              Officers and Duties 4.2.1        President – Duties include, but are not limited to, coordination of all administrative details and chairing all meetings.  The President must be a Full Member of The Club. 4.2.2        Vice President- Duties include, but are not limited to, assisting in the coordination of all administrative details and chairing meetings in the President’s absence.  The Vice President must be a Full Member of The Club. 4.2.3        Treasurer – Duties include, but are not limited to, receiving and dispersing funds, race reimbursements, providing financial reports, maintaining a bank account and preparing an annual budget.  The Treasurer must be a Full Member of The Club. 4.2.4        Secretary – Duties include, but are not limited to, keeping the minutes of all club meetings and providing information for club newsletter, coordination of recruitment and contacting local media when necessary and appropriate.  The Secretary must be a Full Member of The Club. 4.2.5        Sponsorship Coordinator – This is an appointed position whose main responsibility is to represent the interests of the sponsors.  Duties include, but are not limited to, coordination and organization of sponsorship proposals for both the team and any events promoted by The Club.  The Sponsorship Coordinator may be an Associate Member or Full Member. 4.2.6        Member at Large:  This is an appointed, advisory position and no specific duties are designated.  Responsibilities depend on delegation of tasks by elected officers. 4.3     The Executive Board shall consist of the President, Vice President, Treasurer, Secretary, Sponsorship Coordinator and Member at Large. The Executive Board will make decisions not subject to Full and/or Associate Member vote; these may include, but are not limited to, reviewing team membership applications/resumes, sponsorships, special reimbursement requests, and administrative decisions required to maintain The Club. 4.3.1        The Executive Board must always have a majority of Full Members.

5       Records

5.1            At least 2 Executive Board members, the Treasurer, and either the President, Vice-President, or Secretary will oversee all financial transactions.  The Treasurer will be responsible for depositing and disbursing funds into and out of club accounts.  The other Executive Board member(s) will be responsible for independently validating all transactions completed by the Treasurer. 5.2              A record of all team and Executive Board meetings will be made by the Secretary and kept by the President. 5.2.1        Any member in good standing may review these records upon request 5.2.2        General meeting minutes will be distributed either by U.S. mail or electronically and after a period of 10 days, if no comments or complaints are received, they will be considered closed. 5.2.2.1.      In the event there are any complaints or amendments to the minutes, the issue(s) will be taken up and resolved at the next team meeting. 5.3            The Treasurer shall present a complete annual treasury report for The Club itemizing all income and outlay of funds once per calendar year.  The Treasurer will also provide a treasury report for each Executive Board meeting.

6       Reimbursement for Race and Event Fees

6.1              The race reimbursement scheme and schedule will be determined annually by the Executive Board and must be approved by a majority vote of Full Members.

7       Amending Bylaws

7.1           Proposed amendments to these bylaws may be proposed by any Full Member and shall be submitted to Full Members of the team for consideration. Changes to the bylaws require approval by a two-thirds (2/3) vote of all Full Members.

8       Dissolution

8.1              Dissolution of The Club will be done in accordance with State and Federal Laws governing 501(c)(3) Non-Profit Organizations. 8.2              Dissolution of The Club will be initiated by a two-thirds (2/3) vote of the Executive Board and a majority vote of a quorum of the general membership.